Privacy Policy

Last Updated: May 21, 2025

SF Research space respects your privacy and is committed to protecting it. This Privacy Policy applies to all individuals who access SF Research Space’s website (www.sfresearchspace.com).

This Policy describes the personal information collected and how that personal information may be used, maintained and, in some cases, disclosed. This Privacy Policy also provides information on the privacy rights of California residents concerning their personal information. It is important that you read this privacy policy together with any other privacy policy or notice we may provide on specific occasions when we are collecting or processing personal information about you so that you are fully aware of how and why we are using your information.

This privacy policy supplements any other privacy policy or notices we may provide. We may update and make changes to this policy, so we encourage you to review it regularly.

By using or accessing SF Research’s website, including by collecting to accept cookies on the cookie banner, or by providing personal information to us on or through SF Research’s website or otherwise, you acknowledge that you have read and understood the policies and procedure described herein, and consent thereto.

SECURITY MEASURES

SF research space is an affiliate of a San Francisco litigation law firm and uses their mock trial center and breakout client and juror rooms for its jury exercises. SF research space, however, is a separate entity not engaged in the practice of law and does not and will not provide legal services. The following measures have been taken to ensure the confidentiality and privacy of those contracting to use SF research space’s state-of-the-art facility:

PHYSICAL SEPARATION OF SPACE

  • Exclusive entrance featuring customizable digital signage tailored to your needs

  • Enhances security with locked pathways separating you from other building tenants

  • Maximum confidentiality with frosted glass for ultimate privacy

  • Modern design with no physical signage for a sleek and discreet space

  • No law form materials or identifying information are stored onsite

CERTIFIED NETWORK SEPARATION

  • Professional audio-visual equipment exclusively operated by an outside vendor

  • State-of-the-art firewall technology safeguards the network for maximum security

  • Exclusive & Dedicated networks designed for secure research environments

  • Secure Wi-Fi Network ensuring confidentiality

  • Lightning-fast connectivity powered by a dedicated 1GB fiber circuit from the ISP

ACCESS CONTROL

  • Only independent outside vendors are permitted entry during mock trials

  • Secure hand off process ensures the integrity of project materials

  • Security cameras are disabled for confidentiality purposes

  • Card access is restricted exclusively to outside vendors and clients during projects

CONFIDENTIALITY ASSURANCE:

CLIENT ANONYMITY

  • STRINGENT POLICIES TO PROTECT CLIENT IDENTITY

  • OUTSIDE VENDORS HANDLE ALL ONSITE OPERATIONS AT THE FACILITY

  • LAW FIRMS AND CLIENTS USING THE SPACE CAN BE ASSURED THAT THEIR INFORMATION REMAINS CONFIDENTIAL

WHAT PERSONAL INFORMATION DO WE COLLECT AND HOW

What Is Personal Information?

“Personal Information” means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular California resident or household.

“Sensitive Personal Information” is a subset of Personal Information that requires greater security protections and standards of care in handling. It is information that if lost, compromised or disclosed could cause substantial harm, embarrassment or unfairness to an individual.

Personal Information You Provide to Us.

Below is information regarding (a) the categories of Personal Information, including Sensitive Personal Information, we collect from you, (b) the sources of that Personal Information, (c) how that Personal Information is used and (d) the categories of third-party recipients of your Personal Information for the 12 months preceding the date last updated above. Unless we inform you otherwise, this section also serves as our “Notice at Collection” by informing you of your Personal Information to be collected in the future and the purposes for its use.

You may choose to provide SF Research with Personal Information (e.g.. name, address, telephone number, e-mail address, financial information, the name of your organization) through direct interaction with us (such as by interacting with our personnel), by mail, e-mail, telephone, fax, or electronically.

With respect to this website, we also collect other personal information such as your computer’s IP address, the type of browser you are using, the type of operating system you are using, the domain name of your Internet service provider, the date and time you visit the website, the areas of the website you visited, and any webpage addresses requested by or sent to you.

In the course of our business, including but not limited to, through our website, we may also collect and process:

  • Information you provide us relating to event invitations such as access limitations and dietary restrictions

  • Background information you provide, such as your name, mailing address, phone number, email, as part of our business intake process

  • Information provided to us, or generated by us, such as your employment history and education, as part of our client representation or your employment applications.

  • SF Research may also collect from its website users, potential clients, or existing clients the following categories of Personal Information:

    • commercial information (examples: personal property, purchasing habits, etc.);

    • protected information (examples: race, ethnicity, gender, date of birth, sexual orientation);

    • Personal Information as identified by Cal. Civ. Code Sec. 1798.80 (examples: social security numbers, date of birth, medical information, photos, bank account number and other financial information);

    • professional or employment information (examples: employment history and professional certifications); and

    • background checks.

The following categories of Sensitive Personal Information, such as:

  • biometric information, such as fingerprint data on firm-issued mobile devices;

  • government identification information such as a driver’s license number, or social security number; and

  • health information about employees and their beneficiaries (examples: medical history, family health, and genetic information).

How Personal Information Is Used

SF Research collects and processes Personal Information, including Sensitive Personal Information, that you choose to submit to us in order to:

  • Respond to your inquiry or process an application form that you choose to submit:

  • Manage and administer our relationship with you and our clients:

  • Provide professional services to you and our clients:

  • Conduct administrative or operational processes within our firm:

  • Promote our services, including sending legal updates, publications and information about events:

  • Conduct recruiting:

  • Analyze the use of this website, in order to improve its design and content:

  • Troubleshoot technical problems;

  • Detect and prevent fraudulent and unlawful activity; and

  • Comply with our legal obligations or to exercise or defend legal rights.

SF Research will only retain your personal information, including sensitive personal information, for as long as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal information for a longer period if there are valid legal grounds for doing so, for example, in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal information, we consider many factors, including the amount, nature and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure of your personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

To Whom We Disclose Personal Information. No Sale of Personal Information

SF Research does not and will neither sell, nor share for cross-contextual behavioral advertising, the Personal Information, including Sensitive Personal Information, of California residents that we collect.

Use of Cookies

SF Research’s websites use cookies, which are small text files that are placed on a computer when visiting a website. Cookies permit us to distinguish you from other visitors to this website, and have a variety of purposes, including enhancing performance and functionality of a website, as well as compiling statistics. Using cookies helps us improve the functionality and performance of our website.

Web browsers typically accept cookies by default, while also providing users the means to modify their settings and reject cookies. If you wish to disable cookies received from any of SF Research’s websites, you must do so in each browser, and on every device from which you may access any of SF Research’s websites. Note, however, that disabling cookies may affect your ability to use SF Research’s websites or other websites.

Strictly Necessary Cookies: These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.

LOG DATA

When you visit the website, our servers automatically record information that your browser sends whenever you visit (“Log Data”). This is not dependent on the presence or use of cookies and is unaffected by your opt-in or opt-out election concerning cookies. This Log Data may include information such as your computer’s Internet Protocol (“IP”) address; browser type; operating system; the Internet domain from which you access the website; the webpage you were visiting before you came to our website, if any; the areas of the website you visited , and time spent on those pages; information you search for on the website; access times and dates, searches and other statistics; and the webpage addresses requested by or sent to you.

Log data information helps us design the website’s appearance and enhance the user’s experience by identifying popular features, resolving user hardware and software problems, providing analytics, and making the website more useful for users.

YOUR RIGHTS

We are committed to respecting your rights, including where applicable under the California Consumer Privacy Act (“CCPA”).

YOUR CALIFORNIA PRIVACY RIGHTS

a) Right to Know

California residents have the right to submit a verifiable request to know:

  • The categories and specific pieces of Personal Information that SF Research has collected about them;

  • The categories of sources from which SF Research collected the Personal Information;

  • The categories of Personal Information that SF Research sold or disclosed to a third party (other than a service provider) for a business purpose and the categories of recipients of that information; and

  • The business or commercial purposes for SF Research’s collection, disclosure, or sale of the Personal Information.

b) Right To Delete

  • California residents have the right to submit a verifiable request for deletion of their Personal Information that SF Research has collected from the Consumer.

c) Right To Correct

  • California residents have the right to request the correction of inaccurate personal information.

d) Right to Opt Out of Sale or Sharing of Personal Information

  • California residents have a right to opt-out of the sale, or sharing for cross-contextual behavioral advertising, of their Personal Information. However, as stated above, SF Research does not and will not sell or share (as share and sharing is defined by the CCPA) Personal Information.

e) Right to Limit the Use and Disclosure of Sensitive Personal Information

  • California residents have the right to direct a business to limit its use of their sensitive personal information to what is necessary for the business to provide expected goods and services.

  • To clarify, we do not use sensitive personal information for anything other than what is necessary to perform business functions such as delivering client services, maintaining compliance with internal policies, administering benefits and preventing or detecting an unlawful act or fraud.

HOW TO EXERCISE YOUR RIGHTS

a) Making Requests
SF Research will respond to requests in accordance with applicable law if it can verify the identity of the individual submitting the request. California residents can exercise their rights in the following ways:

1. Email to privacy@info@sfresearchspace.com
2. Please complete and submit this form.
3. Please call the following toll-free number: 1-833-739-3331.

b) Requests By Authorized Agents

You can have an authorized agent submit a CCPA request to us on your behalf by (a) providing us with a written authorization signed by you that designates the agent as your authorized agent for purposes of a CCPA request; (b) verifying your identity directly with us; and (c) directly confirming with us that the agent is authorized to submit the request.

c) How We Will Verify Your Requests

To prevent anyone other than you, or your authorized agent, from exercising the right to know or the right to delete with respect to your Personal Information, we follow procedures to verify your, or your agent’s, identity. This process seeks to confirm that the person making a request is the person about whom we have collected Personal Information or that person’s authorized agent. The verification process involves matching data points that you provide with your request against information about you we already have in our records and that we have determined to be reliable for purposes of verifying your identity. We will use information you provide in your email request or form request or phone call and we may request additional information if necessary to complete the verification process.

ADDITIONAL INFORMATION FOR CALIFORNIA RESIDENTS

a) SF Research’s Non-Discrimination Policy

California residents have the right not to be subject to discriminatory treatment by SF Research for exercising their privacy rights under the California Consumer Privacy Act, and SF Research will not discriminate on that basis. However, SF Research may charge a California residents a different price or rate or provide a different level or quality of goods or services if the difference is reasonably related to the value provided to the California resident by the their Personal Information. If SF Research does so. it will provide Consumers with any legally required notice.

b) ‘Do Not Track’ Browser Setting
Some browsers have “do not track” features that allow you to tell a website not to track you. These features are not all uniform. SF Research’s websites do not currently respond to those signals.

Third-Party Links And Services

We provide links to third-party websites operated by organizations not affiliated with SF Research. We do not endorse, and are not responsible for, the privacy practices of these organizations. We encourage you to read and understand the privacy policy of each and every website that you visit. This Privacy Policy applies solely to information collected by SF Research through its websites and services.

Minors Under 16 Years of Age

We respect the privacy of children. Our services are not designed to attract an audience younger than sixteen (16), and we do not knowingly collect Personal Information from children under sixteen (16). If you are under the age of sixteen (16), you are not permitted to use SF Research’s websites or other SF Research services and should not send any information about yourself to us through SF Research’s websites or services. Please contact us using the contact details below if you believe we may have collected information from your child under the age of sixteen (16), and we will work to delete it.

Information storage

Information we collect is stored in the United States. If you live outside of the United States and use the SF Research Website or services, you also understand that the information will be stored to the United States.

Revisions to this Policy

We reserve the right to revise this policy or any part of it from time to time, including as required by law. Please review the policy periodically for changes.

Contacting Us

If you have any questions regarding this policy, please contact us by emailing us at info@sfresearchspace.com, calling us at 415.956.1900, or by sending a signed letter addressed to:

Privacy Officer
SF Research Space LLP
150 Green St.